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Keeping your business information safe

You should ensure your business information and records are secure, not only for your protection, but for the protection of your employees and customers.  As a business owner, you end up with access to some very sensitive and personal information, such as personal contact details and bank account details.  

Ways that thieves can access your business information include by:

  • breaking into your business and stealing your records
  • taking a photo of your business or employee details
  • stealing your account logins and passwords
  • obtaining access to your data through legitimate means (e.g. as an employee).

The following tips can help you keep your business information safe:

Secure your business premises

It only takes a few moments for thieves to photograph or steal information at your place of business. You can help keep your business, employee, and customer information safe by:

  • installing physical barriers such as locked doors and windows;
  • ensuring you have appropriate alarm systems in place; and
  • filing documents with personal and business information in lockable storage units.

Secure your systems

To protect yourself and your business, you should consider:

  • securing your business files and employee information when they are not in use;
  • changing all passwords on a regular basis;
  • ensuring you and your staff log out of systems and lock computers when they are not in use; and
  • making sure your computers and other devices have up-to-date security and anti-virus software.

Ensure you have internal controls

You can protect your business and employees’ information by:

  • performing background checks on new employees;
  • restricting employees’ access to systems; and
  • being able to track employees’ actions when dealing with sensitive and personal information.

For more information about how your employees can help keep their personal information and super safe, visit our website.

Source: ATO website.

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